Moving an office is by no means easy. Whether it is a new construction, office renovation, expansion, or a space reduction, it is always a daunting and time consuming and not to mention expensive affair. That is the reason why office relocation in a city that never sleeps like New York becomes a complicated process due to traffic, building regulations and agreements, and the pace of the business world. And this is where the professional office movers nyc in New York City come in handy providing full service moves that guarantees the company’s operations will not be affected in any way by the process.Throughout this guide, we will discuss the importance of hiring NYC professional office movers, all the services which they provide, key things that you must know when preparing for the office move and the requirements that must be met to ensure that the move is a success.
Why You Should Hire Office Movers in NYC?
Expertise and Experience
To begin with, professional office movers are essential in NYC since they can offer the best services in handling all the office relocation services. Business relocation is complex and needs proper extra care when packing and handling organization property such as computers, office furniture among others . These experts know how to dismantle and pack these items in a way that it can be transported safely without any damage.As it was mentioned earlier, professional movers already know the challenges of moving in an urban area. They know where to go, the intricacies of building regulations and how to handle traffic congestion in the city. Their knowledge of the moves of NYC prevents scenarios of failure to meet these regulations, causing stagnation of movement or even attracting fines.
Time-Saving
Office moving entails packing and coordination of logistics as well as other factors which comprise movement of cubicles or office equipment. In any case if your employees are going to do the move, it’s going to cut into their working hours which might slow down operations.There will be little or no interruption in your workers productivity since professional office movers will take care of everything from the packing to moving and even unpacking the office. Using full years of experience, such movers are capable of implementing the perfect moving plan that doesn’t create down time for the office but gets the office back to business as soon as possible.
Reduced Risk of Damage
Computers, printers, furniture which are used in the office environment are always costly as well as sensitive apparatus. If things are packed and transported wrongly, there is a possibility of a loss when it is transported from one place to another. Rather than using one’s own cars or personal pickup trucks, professional moving companies invest in the right tools and proper packing material necessary to transport items in the most secure way.They also employ techniques of packing such delicate or expensive items as electronics and artwork. They avert this possibility of damage by adding the element of professionalism relative to the work, thus enabling you to save more, especially on repairs or replacements.
Insurance Coverage
Most professional office movers NJ, NYC are able to offer insurance for the items as you move into the new office. Any item that may be damaged or lost during the moving process, then the insurance will cure the amount needed to replace or repair the item. This extra layer of protection makes you have confidence that your gains are safe.
Stress-Free Experience
Local relocations are also known to be stressful. When it comes to relocation from coordinating with the management of your building to even deciding on how your transportation will be, it can be extremely frustrating to keep track of all of this. Full service office movers take full responsibility of the moving process from the onset to its completion. Their experience means that the process is as less complicated and as hassle-free as possible to avoid any moving mistakes.
Types of Services of Office Movers in NYC
Full service office movers in New York City provide diverse services to cater for the commercial needs of an organization. Here are some common services you can expect:
Office Packing Services
Packing is probably one of the most monotonous and lengthy processes about the whole moving process. However, professional movers include full packing services to ensure that your office items are packed sufficiently to check them in the course of the move. They utilize excellent packing accessories such as bubble wrap, peanuts and custom made boxes in order to safeguard your furniture, electronics, files and equipment.
Mobility of Furnitures
Furniture that is used in offices including tables and cubicles have for instance to be disassembled during transportation. Professionals have equipment,skills to dismantle and reassemble furniture and put it in the right place in the new office.
IT and Electronics Moving
Of particular concern when handling office equipment for transport is electronics such as computers, servers and others. The New York City office movers especially understand the complexities of the electronics and IT and ensure they use protective equipment to cover such items. It can even arrange to have your connecting and setting up of the IT equipment when you relocate to a new office.
Office Layout Design
Few office moving services also provide help regarding the planning of new working space. They can advise you on the best ways to have a purposely built, organized and an ergonomically correct office interior. Offices that have limited space may also be designed to accommodate desk, chairs, filing systems and other equipment in the most efficient way possible.
Temporary and Permanent Self-Storage Obrázky
Whenever you want to move small items such as office equipment and furniture etc., during or after the moving, many office movers in NYC provide the service of storage. Regardless of whether you require storage for a few days or a few months these companies will be able to hold your furniture, documents or equipment until you are ready to unpack them into your new premises.
Specialized Equipment Moving
Some of the office products may be sensitive to changes in environment, or they may be heavy awkward items like a safe, heavy equipment, or extraordinarily delicate apparatus. Such items can be well handled by professional movers so that they are transported safely to the new place.
The Complete Guide to Office Moving
Office moving needs a lot of planning before the move takes place, and this means that it should be well planned and organized. Here’s how you can prepare for your office move in NYC:
Create a Detailed Moving Plan
It is hence important that one comes up with a moving plan for the office since this is important for any office move. Begin by developing a list of targets and achieving tasks that could include the deadlines for packing, transportation dates as well as goals in setting up of the office. Discuss the plan with your employees and movers so that all people know what is happening.
Sort and Declutter
Office moving is the best time to do a spring cleaning of the office. Empty the cupboards, drawers, and shelves of any office and toss out anything that is not needed anymore. This will not only ease the packing process if you intend to move but also help to lessen the load you have to carry.
Label Everything
Proper labeling will help you to organize things and labeling of boxes will make it easier for you to unpack and put things where they belong in a new office. Stickers on boxes must include and the contents of the box and the area in the office should belong to. This will make movers to place various items at the right places within your new office space.
Inform Clients, Vendors, and Employee
Ensure that your clients, vendors and your employees are informed of this move several months earlier. Inform them about the changes you’ve made to your contact details, address or working hours during the shift. This will ensure that no breakdown in communication lenses occurs during the process.
Secure Building Permissions
Many buildings in NYC have restrictions to operate with large items or to schedule an elevator time. Before making the move, you should first speak to your building’s management so that you can be issued with the right permits for the move and also be informed on the right time to do so.
Update Your IT Systems
Consult your IT department or vendor to ensure all your technology is in readiness for the new move. This encompasses creating copies of key data, powering-off your machines, and the proforma of configuring at the new location.
New York City office Moving: practical advice
To make your office move in NYC as smooth as possible, here are some additional tips:
Plan for Traffic and Parking
New York City has a really busy traffic on its streets. Where possible, schedule the move during the off-peak hours to avoid being stuck in traffic for long hours. Furthermore, it is needed to know where to parking the moving trucks: maybe, special permits will be needed or certain places in the parking zone will be booked in advance.
Keep Communication Open
It is also important to have a clearing house of sorts where your office movers can always get a hold of your team. Give your movers any pertinent information that they need to know about your new place such as the access code or if you are allowed to use the elevators or not and etc. Likewise, make sure employees are aware of when the move is going to happen.
Always Choose the Right Moving Company
Select an efficient company with positive feedback and who has been in the business for a long time. Ask whether they have a license, insurance and whether they possess past experience in office moving in New York City. To do this, there are professional moving companies who will be in a position to safely handle your move.
Conclusion
Relocating your office is not a herculean task, especially here in New York City if you get the right moving company to assist. There are several benefits when it comes to hiring professional office movers in New York City: vertical moving NYC is an efficient, safe process. They are capable of packing or dismantling furniture and movements of other fragile items and also proper transferring of certain important tools and equipment. As experts in their field you can rely on them to put all your engagement on autopilot while they run the business.
